The Best AI Meeting Assistant

Fireflies covers the most ground of any assistant we researched. According to its pricing page, even the free plan records Zoom, Google Meet and Microsoft Teams (plus other platforms), transcribes in more than 100 languages, shows real-time notes and live transcripts, and includes search, file uploads, the AskFred AI assistant, desktop and mobile apps, a Chrome extension and API access. If you’d rather not have a bot in the participant list, Fireflies says you can record through its Chrome extension without the Fireflies bot.

For teams, the paid tiers are reasonably priced. Pro costs $10 per seat per month billed annually ($18 monthly) and adds unlimited AI summaries, 8,000 minutes of storage per seat, video recording, downloads and unlimited integrations. Business costs $19 per seat per month billed annually ($29 monthly) and adds unlimited storage, a multi-language mode, conversation intelligence and team analytics for admins. Fireflies offers volume discounts for teams with more than 50 members.

Privacy is where Fireflies stands out from several popular rivals. Its security page says it is certified for GDPR, SOC 2 Type II and HIPAA, encrypts notes and transcripts at rest with 256-bit AES, and uses TLS in transit. It says it doesn’t train on customer data by default and has a zero-day retention policy with its AI vendors. Enterprise customers can choose private storage in a preferred location, set custom data retention, and use a transcript-and-summary-only mode.

Granola takes a different approach from most meeting assistants. Instead of sending a bot into the call, it captures your device’s audio. Granola’s pricing page lists bot-free, device-audio capture on every plan. Because it listens to whatever your computer plays, it isn’t tied to one video platform, and nobody on the call sees an extra participant. You jot rough notes during the meeting, and Granola combines them with the transcript into a structured write-up. Speaker tagging, custom note templates, shared folders and multi-language support are included on every plan, as is AI chat within and across meetings.

Business costs $14 per user per month. It adds unlimited meeting history, pre-meeting briefs, follow-up emails, a workspace-wide dictionary, API and MCP access, and integrations with Attio, Notion, HubSpot, Affinity and Zapier. Enterprise costs $35 per user per month and adds SSO, Salesforce and other advanced integrations, org-wide auto-deletion periods, usage analytics and an admin-enforceable notice that Granola is in use.

Granola’s security page is unusually specific. Notes are stored in a US-hosted AWS virtual private cloud, encrypted at rest and in transit, and backed up daily. On desktop, Granola doesn’t store meeting audio at all. It says third-party AI providers aren’t allowed to train on your data, and it holds SOC 2 Type 2.

Most free meeting assistants are trials in disguise. Fathom’s free plan is different. According to its pricing page, it includes unlimited recordings and transcriptions, instant AI call summaries, clips, playlists and search across your calls. It also lets you choose between bot capture and bot-free capture, which is a beta feature on Mac. Fathom’s homepage lists Google Meet, Zoom and Microsoft Teams as supported platforms, and says notes can sync to Slack, Salesforce, HubSpot, Notion and Asana.

If you outgrow the free plan, Premium ($16 per user per month billed annually, $20 monthly) adds advanced call summaries, AI-generated action items, a conversational meeting assistant and a custom meeting bot. Team ($15 per user per month billed annually, two-user minimum) adds global search and collaboration features. Business ($25 per user per month billed annually) is aimed at sales teams, with CRM field sync that updates records after meetings, Deal View, coaching metrics and AI scorecards.

Fathom’s help center says the company is HIPAA, SOC 2 Type II and GDPR compliant. It says its AI sub-processors aren’t permitted to train on users’ data. When you delete your account, recording data and metadata are removed, and they’re cleared from backups after another seven days.

For companies that live in Microsoft Teams, the most practical assistant may be the one Microsoft already sells. Microsoft’s support documentation says Copilot in Teams meetings can summarize key discussion points, including who said what, suggest action items and answer questions in real time during or after the meeting. You can also run it without saving a transcript. With the “only during the meeting” setting, Copilot works from speech-to-text data that disappears when the meeting ends. If you want to ask questions afterward, live transcription has to be on.

On Microsoft’s business pricing page, the Microsoft 365 Copilot Business add-on costs $18.00 per user per month paid yearly, shown as a reduction from $21.00, on top of an existing Microsoft 365 plan. Bundles are also available: Business Standard with Copilot costs $23.50 and Business Premium with Copilot costs $32.00 per user per month, both paid yearly. The page lists Copilot in Teams (a Teams license is required) and pre-built agents including Facilitator.

The privacy case is the strongest of our picks. Microsoft’s documentation says prompts, responses and data accessed through Microsoft Graph aren’t used to train foundation models. It also says Copilot surfaces only content a user already has permission to see, that EU traffic stays within the EU Data Boundary, and that admins can manage retention for Copilot interactions in Microsoft Purview.